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Welcome to the Victoria Forms Blog!

Here you can read our latest news, find useful tips for creating easy-to-use intelligent eForms, and much more.

Victoria Forms offer HMO Solution to help Local Authorities with new HMO rules

Did you know?

There are new rules coming into effect from 1st October 2018 that change the definition of a House in Multiple Occupation (HMO).

New HMO Rules

Above: Summary of the new HMO Rules, coming into effect on 1st October 2018

Currently, an HMO generally refers to one of the following:

  • A house split into bedsits
  • A house or flatshare where each tenant has their own tenancy agreement
  • Students living in shared accommodation

Under the new rules, an HMO will be a property that is:

  • occupied by five or more persons;
  • occupied by persons living in two or more separate households

Full details of the changes can be found in the “The Licensing of Houses in Multiple Occupation (Prescribed Description) (England) Order 2018”, which can be read in full here.

It is expected that these new rules will increase the number of properties that need an HMO Licence from their Local Authority.

This is where Victoria Forms can help!

We supply a comprehensive online HMO Solution, which handles new applications as well as renewals.

Our template HMO form can be easily and immediately branded to your authority, and is compatible with a selection of Add-On Modules and Integrations to enhance the customer journey.

 

Above: HMO Application for Westminster City Council

 

Enhance your HMO Solution with our range of Add-On Modules and Integrations:

Attachments/Evidence Upload

  • Allow applicants to attach supporting documentation directly to their HMO Application

Payment Integration

  • Allow applicants to pay at the point of submission using your Authoritiy’s payment system of choice

Document System Integration

  • Automate completed PDFs directly into your Document System

Address Lookup

  • Provide applicants with the facility to look up their address for improved accuracy

Licence Lookup (Idox Uniform)

  • For Renewals, applicants can enter their existing Licence Number and retrieve details for a quick and easy renewal process

Back Office Integration (Idox Uniform)

  • Integrate Data directly into the Idox Uniform Back Office System, removing the need to rekey data

 


For further details about the HMO Solution available from Victoria Forms – contact VFsales@victoriaforms.com or call 01284 701000

July 4th, 2018|Categories: Blog, News|

Victoria Forms – GDPR Bulletin

GDPR will come into effect from 25th May 2018.

 

Under the GDPR Legislation, Local Authorities are classified as a ‘Data Controller’ and Victoria Forms are classified as a ‘Data Processor’.

Article 4 defines data controllers and data processors as follows:

(7) ‘controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;

 (8) ‘processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;

Under the GDPR Legislation, Data Processors will have some additional responsibilities. To prepare for this, Victoria Forms are making some updates to our system, and we are also contacting our Local Authority customers to provide some additional advice around data retention and form changes.

 

To request a copy of the Victoria Forms GDPR Bulletin, please contact lynsey.atkin@victoriaforms.co.uk

 

Further Resources & Useful GDPR Guidance

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr

https://ico.org.uk/media/for-organisations/documents/1624219/preparing-for-the-gdpr-12-steps.pdf

https://ico.org.uk/media/about-the-ico/consultations/2013551/draft-gdpr-consent-guidance-for-consultation-201703.pdf

March 22nd, 2018|Categories: Blog, News|

How to turn an existing Word document into an online form in 3 minutes.

Do you have Word documents that you would like to turn into online forms?

In this post we’re going to show you how easy this is – in this example, it takes just 3 minutes! Have a look at the video below.

 

 

We’ve started off with a Word template. All you will need to do is to insert VF Creator fields into the template wherever you would like fields for the online form. A trick here is to copy and paste a single field, and then make adjustments.

For quick adjustment of field size, press Ctrl + arrow keys to adjust width or height by 10 pixel; otherwise, use the arrow keys for making precise adjustment (by 1 pixel).

You can press and hold the Ctrl key and then select multiple fields to edit their properties in one go.

The last step to do is to change the field types.

And there you go – A Word form ready to go live! Once it is published, it is online for your form users to complete and submit, either via a link sent out by email or via your Public Forms Library webpage.

So start turning all your existing Word forms today with VF Creator before piles of paper build up!

January 15th, 2018|Categories: Blog|

Reasons why Microsoft Word is GREAT for forms creation…. And TERRIBLE for forms-filling

Reasons why Word documents are great for forms creation

  1. Most professional people know how to use Word, and can put together good form documents.
  2. Word has loads of features for making good looking, well laid out forms – tables, graphics, images, backgrounds, page sizing, etc. Experienced Word users can put together highly professional business forms, for any use.
  3. There are lots of Word features available to assist you as you work – spell checking, grammar checking, document styles, change tracking, etc. You can copy and paste sections of forms from one page to another, and from one form to another, speeding up form creation.
  4. You can print Word documents – some of your clients may still expect a paper version of forms.
  5. Creation of forms is super-fast. Being a desktop product, document creation is never compromised.

Yes, Word is great for creating forms. The problems come when they are to be filled in:

Reasons why Word documents are bad for forms use:

  1. Users without Word cannot complete Word Forms, including most users with mobile devices and tablets.
  2. A Word form can vary in appearance from one brand of word-processor to the next and from one version of Word to the next. You cannot be sure what the end users will be seeing. This is particularly true with Word Online (the browser-based version of Word) – where key features of Desktop Word are not supported.
  3. Word documents don’t validate the data – The returned forms can contain obvious errors and omissions, making more work for staff when they receive incomplete, or erroneous replies.
  4. Users can edit the Word document – inserting their own text, or removing key clauses. You cannot be sure that what you receive is the same as what you send out.
  5. Completed Word documents are returned by email, which is often inconvenient and unreliable – users can’t be sure that the form has been sent and received.

Victoria Forms Creator gives you all of the advantages of using Word for form creation. Then by turning the Word document into an Online form, with added features such as validation, online submission, PDF creation, all of the disadvantages of Word forms are overcome. This is why we created the VF Creator for Word.

December 11th, 2017|Categories: Blog|