For Licensing Departments
The Victoria Forms solution for Licensing comes with a library of ready-to-use template eForms, branded to your Authority, giving you an immediate return on investment and maximising customer self-service for legally prescribed Licensing applications and notifications.
Combined with Victoria Forms’ Licensing Payments Module, in-form payments can be taken with integrated Back-Office systems for both Payments and Licensing management, removing the costly re-keying of data by your team. Direct Licensing Integration is compatible with any open back-office system – after eForm submission, data is exported as a formatted XML file that adheres to rules set by the specific back-office system, i.e. once accepted by the system, new cases will be set up or existing records updated automatically.
The ability to integrate with licensing system lookups (e.g. holder address and premises address) as well as current and previous licence look ups and intelligent form level validations ensure applications are submitted error-free and with 100% reliability during completion, reducing your administration costs and providing a secure, reliable solution that will deliver proven efficiencies to your Authority.
Features and Processing
Key Form: Temporary Event Notice (TEN) Form
The ready-made TEN form is a fully featured, interactive online eForm based upon the gov.uk statutory application. Applicants can use the Previous Licence Lookup to prepopulate basic details if they have made an application before, saving time and effort. Information related to the proposed event is then captured in the rest of the form, with only relevant sections showing, based on answers given.
Intelligent form level validation is applied to mandatory fields, email addresses, and dates and times for the event, to prevent errors during form completion. The form will check itself for errors before submission to ensure efficient processing.
If required, applicants can upload documents directly to the form, such as an Event Risk Assessment or additional plans.
Upon submission, the form data and attached documents are automatically sent to the Police and the Environmental Health Department, which reduces the time taken to assess each TEN application. The information entered into the form can also be integrated directly into Idox Uniform, which removes the need to rekey any data.
To finalise the application, the form directs applicants to a secure payment provider, which completes the process.